Improve Memory Skills

Become Better At Dictation – Information & Advice

If you desire accuracy and low cost for your transcription services, it is important to practice good dictation skills. When a transcriptionist listens to a crisp, clear recording, it becomes easier to actually type the words out, which will translate into speed. If your transcriptionist bills by the hour, improved dictation skills will save you money. Increased accuracy is very beneficial as well because fewer errors will need correction. Follow the tips below to improve your skills.

Planning ahead can help to improve your dictation. Consider the environment that you will be working in. It should be quiet, and carpeted to avoid echoes. Background noises should be kept to a minimum or eliminated altogether, and make sure cell phone are off. Try to stay away from noisy pets as well. All of these things can overcome the sound of your voice on tape and make it difficult for the transcriptionist to hear or understand you.

Dictation is a process that can be done away from the office or your home. This can be convenient but it can also give rise to noise issues. Avoid loud public places like restaurants and airport terminals. The background noises in these environments will be recorded along with your voice, forcing the transcriptionist to slow down and attempt to decipher your voice from the static noise. Be aware that many environments contain ‘white noise’ in the background caused by fans, motors or air movement that is not readily discernible until you replay a tape.

Digital voice recorders now dominate for dictation purposes. They can record in very high quality as long as they are at the proper setting. The lowest quality setting is LP (long play). This setting will use the least amount of memory as well. This setting should be avoided however because its lower quality will give rise to more errors in the transcription due to sound issues. Always select the highest quality setting available for your recorder.

After you have settled on the type of equipment, and have found a quiet place to work, it is time to take the last preparatory step before you begin your dictation. That step is to test your equipment. This is a easy process that takes only a few seconds before you actually begin your dictation. Simply record a test phrase into the machine and play it back. Make this a habit to avoid dictating into a machine that may not be turned on, or may have dead batteries or is otherwise not functioning properly. This step could save hours of wasted time.

Next : Outsource Dictation Or Legal Dictation

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